Tips for Scheduling Employees in the Summer

Scheduling employees in the summer can be challenging at times, due to your employees taking summer vacations and with school being out – your employees with children may have a daycare issue. Combat this challenge and check out the following scheduling tips from our experienced HR consulting company. If you are in need of some key HR advice or help, call Kmet Consulting at 877-783-5638 or visit our website at

Tips for Scheduling Employees in the Summer

1. Develop an efficient, effective vacation policy that works for your business.

An effective vacation policy should state:

When an employee is eligible for vacation
How much vacation the employee gets
How much notice should be given by the employee when trying to schedule vacation
If the employee gets to keep their vacation time if they don’t use it within a year or another allotted amount of time of your choosing
If an employee doesn’t get to keep the vacation time, state if they can get it paid out instead
If the employee does get to keep their vacation time after not using it, state how much they can accrue

2. Clearly communicate your vacation policy.

A vacation policy is only effective if it’s understood. When you hire an employee, make sure they read and clearly understand all your policies and have them sign a document stating they read and understood them. Have your policy posted in a community like place such as the breakroom or on an internal website that all your employees have access to, where they can go and view the policy at their own convenience. Make yourself available to your employees when they have questions about the policy. Having an open environment allows for everyone to be on the same page.

3. Allow employees to switch shifts, be flexible.

If an employee can’t make it in to work a scheduled shift but can get another qualified employee to work the shift in his or her place, allow that. As long as the work gets done and the shift is covered, there should be no issue with shift changes.

4. Set goals for your employees during the summer.

Certain employees may feel less motivated to work in the summer, which can make scheduling difficult, so set fun goals for them and tie rewards to each goal. For example, you could try one or more of the following:

Reward the employee who gets the most positive customer reviews during the summer
Reward the employee who makes the most sales during the summer
Reward the employee who expresses the most positive attitude throughout the summer

At the end of summer, throw an employee appreciation party and reward those who stood out. Thank everyone for their time and hard work.

Need an Effective Vacation Policy Developed for Your Business?

Kmet Consulting has you covered. Having current and well-written policies that your employees understand is key to having clear communication within your company. Everyone needs to be on the same page to work well together and that can start with developing a policy that works for your place of business. If you need assistance with the development and implementation of a tailored policy or procedure, call Kmet Consulting at 877-783-5638 or visit our website at



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